Facility Rental

To host a private event using the facilities of the Glendale-River Hills School District, you and your organization need to first create an account on FS Direct (also known as School Dude).

Directions on creating an account, as well as requesting an event can be found below.

Thank you!

Building & Grounds Team

Glendale-River Hills School District

Building Use Procedures

Training Video

FSDirect Community Use

Creating an Account

Before you can reserve a facility, you must register your organization by creating an account in our online system, FS Direct.

To register, click here.

Click on "Log in to Request Facility Use" (upper right hand corner)
- Click "Create an Account".
- Read and agree to abide by terms and conditions.
Contact information:
- Include name, email address, phone number, address and a password.
  - All passwords must contain at least six characters and can be made up of any combination of letter, numbers, and/or symbols.
  - Passwords are not required to include any capital letters and are not case sensitive.
- Click "Save" & "Next".
Organization information:
- Include name, address and type of organization.
- Some organizations such as parent groups, booster clubs aren't charged a fee for renting G-RH facilities.
- Other organizations that charge for their services such as sports programs and before and after school care are required to pay a fee before they can use the facility.
- Click "Save" & "Next".
Submit Registration Request

Registration requests will go to District Buildings & Grounds employees for approval. You will receive an email confirmation once your request has been approved.

Your registration request will not be approved until you have supplied the Facilities Department with a current Certificate of Insurance.

Requesting an Event

Once your organization has been approved, you may submit a rental request. These requests must be made at least 10 days prior to the event.

Facility Use Calendar
- In the upper right corner, click on "Log in to Request Facility Use."
- Log in using the email address and password submitted as part of your registration.
To check availability of the facility, use the filter buttons to choose a location and date(s).
Click the "Request Facility Use" tab at the top of the page. You have two choices:

The Normal Schedule allows you to request 1-20 events at a time. These events have to be in the same room(s) at the same time over different days.
The Recurring Schedule allows you to choose up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (i.e. every Monday and Wednesday for a month or every Sunday for a year, etc.)

Fill out the event title, description, school building, room, date(s), and start and end times.
Click Check Availability.
- If the room/building is available, agree to the terms and conditions of the Building Use Agreement and provide information about fees charged by your organization.
Provide organization information including name, contact and insurance expiration date.
Request maintenance service including audio/visual, custodial, event break down, event set up, food service, technology and security.
Provide event information including number of adults and children attending, extra chairs required and parking spaces required.
List additional needs.
Sign using your email address and confirm that you agree with the terms and conditions of facility usage.
Submit your request.

You should receive an email notification confirming your request was received along with a schedule ID number, followed by an email confirming or denying your request.

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